Posters afford presenters the opportunity to engage in discussions with attendees on a 1:1 basis. As well as following the conference themes, posters could also focus on topics that are an interest to only a subset of attendees. We’d love to be surprised by a poster on something novel that we haven’t come across before.
Timing and location
As the conference is running for the entire month, the posters will be exhibited during all of the networking and breakout sessions, including a dedicated poster session. Furthermore, there will be several lightning talk sessions throughout the month, which you can optionally use for a very short presentation to advertise your poster. Outside of these sessions, there should be plenty of time during breaks and lunches to engage with attendees regarding your poster.
Format and resources
The recommended poster format is PDF, with a mixture of text and images that will capture people’s interest. However, we are flexible and if you are feeling adventurous, your poster could be accompanied by a live demo or an interactive version of a poster (e.g. a Jupyter Notebook). If you plan on featuring a live demo or live poster then you need to state what additional resources you require when you submit your proposal. Please note that incorporating such technology will neither increase nor decrease the chances of your poster being accepted for the conference.
Lightning talks should last approximately one minute, so please keep the number of slides to a minimum – we recommend a maximum of 3 slides. Each talk will be prefaced with the number of your poster so attendees should be able to find you easily during the evening poster session. The lightning talk session will not be during a parallel track so this is an excellent opportunity to share your work with the entire conference.
Wider dissemination after the conference
We are committed to an open conference, with all materials available publicly before, during and after the event. All slides and related information about your poster (and lightning talk if you submit one) must be uploaded to the conference system by the stated dates. During the conference they will be archived and made available permanently via the conference website. Please do not submit proposals for posters which cannot be openly published in this manner.
Planning your submission
When submitting your proposal for a poster, you will need to specify the following details:
Title and abstract
The abstract should be relatively brief and attention-grabbing rather than an exhaustive explanation of the material you wish to cover. Both the title and the abstract will be published on the conference website as soon as your proposal has been accepted.
Would your target audience be required to have any prerequisite skills/background knowledge e.g. knowledge of a particular language?
How will your attendees benefit from your poster? What do you expect them to gain/learn?
Have you thought about how accessible your session will be to the entire diverse audience of the conference? How will you ensure that all text is sized so that it is fully legible to everyone, or how will you ensure that colours are chosen so that all graphics are easily understandable? Will someone who views a recording of your event be able to contact you in future? Please have a look at the accessibility guidelines for the conference.
Note we will review uploaded material before the conference to provide advice, and it should be possible to run a test to check you are happy with how you will present via the video-conferencing software ahead of time.
How will you attract a broad and diverse audience for your session? We will provide help by providing easily-tweetable and shareable links to your session (including all uploaded material). Who would you share these links with? Who are the communities that would be interested in what you will present?
Do you require additional resources for your poster presentation?
We are happy to provide mentors who can help you put together your session. Mentors can help by reviewing draft slides, listening to a rehearsal, providing advice on making material engaging etc. If you would like help from a mentor then please indicate this in the Presenter Details and Diversity Form that accompanies your submission.
All materials uploaded and generated for posters will be published on the conference system and website will be shared under a CCBY license. Recordings of lightning talks will be made publicly available as soon as possible after their presentation.
Making a submission
To help you participate in the conference, we have written an example poster submission, that you can adapt for your submission.